How to calculate TDS on salaries by a responsible person (step by step)

Do you work in accounts department? Are you responsible to disburse salary after deduction of tax before salary transfer to the respective bank accounts?

Today in this article, I will discuss with you how to calculate TDS on salaries step by step with a practical example.

Tax Courses…

TDS Calculation on Salaries

Withholding VAT – All About VDS

Company Tax Calculation and Return Preparation

Most of the people fear of income tax. They think that the calculation is very complex. So it is not understandable.

Yes, income tax is complex all over the world.

But it is not impossible to understand the calculations.

Generally the calculation of income tax of salaried person is not so complex. If you try then it is easy to understand.

You may already know that tax-free limit for individual taxpayer has been increased to BDT 300,000 from BDT 250,000. And tax rate will start from 5% instead of 10% initially. Tax slab also changes.

Click here to buy the books!

These all above major changes will impact your TDS calculation on salaries for the employees of your organization for the income year 2021-22. The TDS calculation on salaries will change significantly.

We assume that Mr Karim, an employee of a private company, will be entitled to get the following benefits from his company for the income year 2021-22:

a. Monthly basic salary BDT 60,000

b. House rent 40% of basic salary i.e. BDT 24,000

c. Medical allowance 10% of basic salary i.e. 6,000

d. Conveyance allowance 10% of basic salary i.e. BDT 6,000

e. Employer’s contribution to Recognized Provident Fund (RPF) is 10% of basic salary i.e. BDT 6,000. Employee also contributes the same amount on this fund.

f. Two festival bonuses equivalent to monthly basic salary

Mr Karim will also be entitled to enjoy other benefits as per company policy.

Here our main focus is with these figures. We will first calculate taxable income from salary because a taxpayer pay tax on his taxable income not his total income. We find out the taxable income by deducting exemption from the total income as per tax law.

After that in second step, we will calculate investment allowance and tax rebate. You my know that tax rebate reduced the tax liability of a taxpayer significantly. But a taxpayer shall invest or donate in the certain areas as per tax law.

And in final stage,  we will find out the monthly TDS amount which will be deducted from the gross monthly salary during the disbursement of salary to the employee designated bank account.

So let’s start!

Step 01: Taxable Income Calculation 

As I said earlier that tax is calculated on taxable income. As per our above example, there are specific limit for each benefits like house rent, medical allowance, conveyance etc.

After deducting all the exemption from each benefits as per Income Tax Rules, taxable income is come out. To reduce the length of article, we are directly sum up the taxable income BDT 954,000.

Step 02: Investment Allowance and Tax Rebate Calculation

In case of TDS Calculation on salaries, the actual investment amount is not available but you have to consider the maximum limit of investment allowance which is calculated on total taxable income.

When we have calculated his total income we have seen he has contributed RPF. And his employer also contributed this fund.

Both are eligible for tax credit.

Besides these he may personally invest in other eligible sectors which are also entitled to get tax credit. In a separate article, I have discussed the areas where you could invest your money to get tax rebate.

You may not know all those investments.

So it is better to assume the total amount for which he is eligible to get as an investment allowance.

Guess you know the maximum limit for investment allowance.

It is 25% of total taxable income.

So his total investment allowance on total taxable income on salaries is BDT 238,500 (BDT 954,000X25%).

On this amount he will get tax credit @ 15%.

So his total tax credit will be BDT 35,775 which will be deducted from his total tax liability.

Don’t know how to calculate tax rebate? Don’t worry. A separate article is published where I have discussed in details about how to calculate tax rebate. You may read that article for details.

You may ask a question now, how I will understand that he has or will invest the exact amount?

It is the responsibility of the taxpayer.

You know he has to submit return of income to NBR in Bangladesh before 30 November in each calendar year.

In that time if he does not invest as you assume then he will have to pay tax on that amount at the time of filing return of income to the NBR.

Step 03: Monthly TDS Calculation

So now finally we will calculate the total tax liability born by him from total income from salaries.

As per Finance Act 2021, tax-free limit for a male taxpayer is BDT 300,000 and now we will calculate the tax liability of male salaried person.

So Mr Karim’s total tax liability will be BDT 37,325 for the income year 2021-22.

We have done a lot of calculations. We have get lots of figures.

But ultimately all these are for one amount to get and it is the monthly TDS on salaries.

His total yearly tax liability is BDT 37,325.

Divide it by 12 months and the monthly TDS on salaries will be BDT 3,110.42.

You may round off the amount at BDT 3,000 at reduced because there is an option to increase/decrease the TDS amount on the last month of financial year i.e. June.

Every month after deducting the amount as TDS on salaries you have to transfer the monthly salary to the employees’ bank accounts.

Oh, of course you have to deduct other deductible or any other charges as per your company policy.

Please adjust your calculation if any changes occurred during the year due to increment or other benefits. A video tutorial has been prepared based on this article which is embedded below for you.

Besides this, at the end of the income year i.e. June you may require to finally calculating the actual payment made throughout the year and may require to adjust the monthly TDS on salaries.

If you see that you have deducted more or less TDS on salaries than actual requirement then adjust the figure.

So, hope now you will be able to calculate monthly TDS on salaries or you may also check our online tax course.